Administrative Assistant

Job Description

The Administrative Assistant will provide administrative and general office support to the site and regional operations to ensure smooth and effective office operation and maximum efficiency. The Administrative Assistant will act as the primary point of contact for site personnel, including crews, and supports the site and region.


Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.

Process timekeeping and preparing weekly payroll upload.

Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.

Handle incoming calls, emails, and company-related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for a response, following up, and providing any coordination necessary to ensure response occurs in a timely, efficient manner.

Assist customers with immediate needs and help employees with tasks related to customer requests.

Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs, and keep a detailed record of start and end dates in a separate log.

Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding the status of action items, etc.

Respond timely to requests from Resource Management and Field Operations.

Education + Experience

 A High School Diploma, or equivalent.

 2 years of related clerical or administrative experience.

 Strong organizational skills with high attention to detail and quality of work.

 Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.

 Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.

 Ability to effectively take action to solve problems while exhibiting sound judgement.

 Excellent written and verbal communication skills.

 Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do attitude.

 Advanced proficiency in Microsoft Office applications.

 Clarity of vision at 20 inches or less.

 Ability to operate office equipment.

Other Benefits

Job Summary

  • Published on: 2020-11-06 05:30:50
  • Vacancy: 08
  • Employment Status: Full Time
  • Experience: 2 Year
  • Job Location: San Jose, CA
  • Salary: 900 k
  • Gender: Any
  • Application Deadline: 2020-11-27

About the Company

  • Company Name: .
  • Address: San Jose, CA
  • Website:
  • Company Profile:

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